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Fellowships: Assists, tracks and organizes the administrative components of the departmental ACGME-accredited fellowships, including Neurotology and Pediatric Otolaryngology. Will work with Fellowship directors to meet established deadlines set by applicable fellowship organization. Will coordinate application and interview process. This individual will also be expected to familiarize self with ACGME bylaws and protocol. Work in conjunction with Division assistants to manage non-ACGME fellowships, including Largo, FPS, H&N, Skull Base).
Clerkship: Work with Clerkship Director to coordinate the M1-M4 Programs. Scheduling lectures for Career Seminar series, Student Interest Group events, and even physical diagnosis course. Coordinates subspecialty general surgery rotation assignments. Coordinates Anatomy of Head and Neck Dissection Course, ordering specimens, procuring lecturers and meeting space. Manages month-long M4 Primary Care, Gen Oto, and Sub-I rotations, assigning schedules, disseminating updates in information from faculty to the students, and collecting/organizing feedback for grading. Orients visiting Sub-I students handling their ID access, parking passes, MiChart classes, ScrubX, etc.
Education Courses: Will work in conjunction with Communications and Marketing team as well as faculty and resident course directors to organize and manage logistics and materials for Dissection courses (Head and Neck and Endoscopic Sinus/Skull Base), ORL Essentials Boot Camp, and Charles J. Krause Lectureship.
CME Coordination: Maintain central calendar of all weekly/monthly/yearly Otolaryngology CME conferences. Manage all CME application processes and maintain compliance with CME office. Manage AVI, BlueJeans, catering, etc.
Clinical Shadowing: Oversee coordination of our 4 month shadowing partnership with Ann Arbor Public Schools (AAPS), setting daily assignments and working with the AAPS course director for individual requests. The education coordinator will also manage the shadowing of undergraduate and medical students, obtaining necessary clearances and paperwork, as well as assisting in orientation when necessary.
International Student Visitors: In collaboration with Global Reach, this individual will coordinate all aspects for visiting student scholars to the department.
Residency Program: Assist Education Administrator with daily administrative tasks such as coordination of weekly CME conferences (Grand Rounds, Resident Didactics Catering, BlueJeans, AVI, etc.), verifications of former trainees, ordering lab coats/scrubs, maintaining files, and acting as another point of contact. Assist with annual Residency and Fellowship graduation.
Effectively engage with administrative team and provide backup duties when necessary.
Other duties as assigned as needs arise along with educational program growth.
Associate s degree or equivalent experience.
1-2 years of administrative support experience.
Demonstrated outstanding organizational skills and ability to prioritize multiple tasks with competing deadlines.
Proficient in Microsoft Word, Outlook/ email/calendaring, Excel and Powerpoint.
Outstanding written and verbal communication skills.
Ability to exercise a high-level of initiative, discretion and judgment regarding sensitive and confidential matters.
Excellent interpersonal skills and the ability to work collaboratively with others in a team setting.
Attention to detail and accuracy is essential.
Previous work experience with Clerkships.
Previous work in Graduate Medical Education (GME).
Knowledge of UM and GME policies and procedures preferred.
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